Minutes - 2019.06.18

Call to Order:
Board President Jennifer Munson called the meeting to order at 6:00 p.m. in the media center of Carroll High School. Board members present: Karen Friedlein, Duane Horsley, Jon Sampson, and Jennifer Munson. Staff present: Marty Fonley, Gary Bengtson, Sue Ruch, Jerry Raymond, Tammie McKenzie, Larry Lesle, Tom Borchers, Jesse Strong, Craig Rowedder, Chelsea Bissen, Randy Bissen, Jeff Dvorak, Francie O’Leary and Al Sterns. Others present: Amy
Whitver, Annie Mehl, Nathan Konz, Michael Bach, Gary Bellinghausen, and Owen Perrin.

Approval of Agenda:
Duane Horsley moved to approve the agenda as presented. Jon Sampson
seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Karen, Duane, Jon, Jennifer Nays: None

Consent Agenda:
A. Minutes of the May 20th and May 30th Board meetings:
B. Bill listings in the following amounts:

• General Fund $331,752.71
• Student Activity Fund $31,853.93
• Management Fund $27,693.00
• Local Option Sales Tax $115,286.00
• Nutrition Fund $31,649.60
• Physical Plant & Equipment Levy $7,811.25

C. Resignations:
D. Field Trips:
E. Items Withdrawn from Consent Agenda:
It was moved by Jon Sampson to approve the consent agenda. Duane Horsley
seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Duane, Jon, Jennifer, Karen Nays: None

Public Forum:
There was no one present with an issue to bring before the Board.

The Board presented Mr. Marty Fonley with a Certificate of Appreciation for serving as the District’s Interim Superintendent.

Brad Jorgensen arrived at 6:20 p.m.

Donations:
Marty Fonley presented the following donations for approval:

• Kids Christmas Wish Fund (through KCIM/KKRL) wishes to donate $700 to the Summer Meals Program.
• Beth Wiederin wishes to donate a John Deere B tractor to the FFAprogram. This would enable students to experience farm equipment restoration. The tractor has an estimated value of $2,000.
• Two employees of Wells Fargo have made donations of $100 each.  They would like the donations to be used by Carroll Middle School.

Tammie McKenzie stated that the tractor doesn’t currently align with the agriculture education curriculum. She suggested that FFA instructor Mr. Eischeid
visit with Ms. Wiederin and possibly donate it to the FFA chapter instead. 

It was moved by Jon Sampson to approve the donation from KCIM/KKRL and Wells Fargo. Karen Friedlein seconded the motion. On a roll call vote, the
motion passed as follows: Ayes: Karen, Brad, Duane, Jon, Jennifer Nays: None

School Improvement Report:
A. IGDIs/FAST 2018-2019 results:
Sue Ruch presented results from the IGDI/FAST assessments for the 2018-2019 school year.
B. NWEA Math 2018-2019 results:
The building principals reviewed results from the 2018-2019 NWEA math assessment.

Personnel Report:
A. Approval for Employment:
The following recommendations for employment were presented for approval:

• Sue Ruch recommended Darby Skillern for a kindergarten position at Fairview Elementary School. If approved, she would be on Step 0 of the BA Lane and receive $38,145 (base of $31,775).
• Sue Ruch recommended Hannah Robinson for a first grade teaching position at Fairview Elementary School. If approved she would be placed on Step 11 of the BA Lane and receive $45,207 (base of $38,704)
• Randy Bissen recommended Kim Klein for the Student Senate sponsor position. If approved, Ms. Klein would be on Step 0 of the salary schedule and receive $953.
• Jerry Raymond recommended Britni Hubbard for the Administrative Assistant position at the Carroll Middle School. If approved, Ms. Hubbard would be paid $12.00 per hour and work 8 hours per day.
• Sue Ruch recommended the following teachers for Teacher Leadership and Compensation positions:
  • Jodie Guddall – TLC Oversight Committee Member (AES)
  • Tina Netusil – Mentor, Kindergarten Teacher (FV)
  • Ali Schon – Mentor, Kindergarten Teacher (FV)
  • Bev Schmitt-Kirsch – Mentor, Kindergarten Teacher (FV)
  • Amanda Warnaca – Mentor, Special Education Teacher (AES)
  • Ashley Wuebker, - Guidance Counselor (AES)
• Tammie KcKenzie recommended the following teachers for Teacher Leadership and Compensation positions:
  • Kim Klein – TLC Mentor position
  • Kim Renning – TLC Oversight position
  • Bill Polking – TLC Mentor position
• Randy Bissen recommended Kevin Brincks for the set construction position. If approved, Mr. Brincks would receive $1,131. Approval is recommended contingent upon receipt of a clear background check.
• Randy Bissen recommended Jennifer Swope for the music accompanist position. If approved, Ms. Swope would be paid $12.25 per hour.
• Tammie McKenzie would like to recommend Eric Hahn for a special education teacher associate position at Carroll Middle School. If approved, Mr. Hahn would work 7 hours per day and receive $11.25 per hour.
• Randy Bissen is recommending Lauren Opperman for a freshman volleyball coaching position. If approved, Ms. Opperman would be on Step 3 and would receive $3,030.
• Randy Bissen is recommending Shelley Helmich for the freshman girls’ basketball coaching position. If approved, Ms. Helmich would be on Step 31 and would receive $3,591.
• Jeff Cullen is recommending Mike Brinker for the position of substitute bus driver. If approved, Mr. Brinker would receive $17.95 per hour.
• Tammie McKenzie would like to recommend Erin Comstock for ESY online coursework for credit recovery for the following times and dates: June 6-7-10-11-12-13 & 14 from 8:00 a.m. to 11:00 a.m.
• Jeff Cullen is recommending Jason Gehling for the assistant bus mechanic position. If approved, Mr. Gehling would work eight hours per day and be paid $19.00 per hour. Approval is contingent upon a clear background check and contingent upon his obtaining his passenger and school bus license endorsements.

B. Contract Modifications:

• Marty Fonley reported that Tony Hooper was approved April 15, 2019 for an assistant varsity football coaching position at Step 0 on the salary schedule. Tony has 17 years of paid coaching experience and should be placed on Step 35 and receive $4,844.

C. Volunteer:

• Sydney Crnkovich wishes to be a volunteer with the varsity volleyball program. She has been a middle school volleyball coach for three years at Carroll Community School District. 

It was moved by Jon Sampson to accept the personnel recommendations.  Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Brad, Duane, Jon, Jennifer, Karen Nays: None

Administrative Report:
A. Handbook Revisions:
1. CMS Eligibility Policy:
Jerry Raymond presented an eligibility policy for the Carroll Middle School.  It was moved by Duane Horsley to approve the eligibility for the Carroll Middle School and remove the word policy from the statement. Brad Jorgensen seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Brad, Duane, Jon, Jennifer, Karen Nays: None

2. CMS Student Handbook Revisions:
3. CMS Staff Handbook:
Jerry Raymond presented proposed changes for the Carroll Middle School Student and Staff Handbooks.  It was moved by Karen Friedlein to accept the changes recommended for the Carroll Middle School student and staff handbooks. Jon Sampson seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Duane, Jon, Jennifer, Karen, Brad Nays: None

4. CHS Student Handbook Revisions:
5. CHS Teacher Handbook:
Tammie McKenzie presented proposed changes for the Carroll High School Student and Staff Handbooks.  It was moved by Brad Jorgensen to approve the revised Carroll High School student and staff handbooks with the changes to after hours and competition eligibility as discussed. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Jon, Jennifer, Karen, Brad, Duane Nays: None

6. FV and AES Staff Handbooks:
7. FV and AES Student Handbooks:
8. Preschool Handbooks:
Sue Ruch presented the proposed changes to the Fairview Elementary, Adams Elementary, and Preschool Student and Staff Handbooks: It was moved by Jon Sampson to approve the revised handbooks for Fairview Elementary, Adams Elementary, and the Preschool program.  Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Jennifer, Karen, Brad, Duane, Jon Nays: None
 

B. Approve CESA Contract:
It was moved by Duane Horsley to approve the master contract with the Carroll Education Support Association for the 2019 to 2021 school years. Jon Sampson seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Duane, Jon, Jennifer, Karen, Brad Nays: None

C. Approve CEA Contract:
It was moved by Brad Jorgensen to approve the master contract with the Carroll Education Association for the 2019 to 2021 school years. Jon Sampson
seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Jon, Jennifer, Karen, Brad, Duane Nays: None

D. Consider Board Policy 319 – Administrator Insurance:

E. Consider revision of Board Policy 401 – Equal Employment Opportunity and Affirmative Action:

F. Consider Board Policy 426 – Affirmative Action Grievance Procedure:

G. Consider Board Policy 499 – Suicide Prevention and ACES Training Requirements:

It was moved by Karen Friedlein to approve the first reading of Board Policy 319 – Administrator Insurance, 401 – Equal Employment Opportunity and
Affirmative Action, 426 – Affirmative Action Grievance Procedure, and 499 – Suicide Prevention and ACES Training Requirements. Brad Jorgensen
seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Jennifer, Karen, Brad, Duane, Jon Nays: None

H. Revision of Board Policy 708R1 – Bus Service Eligibility Regulation:
It was moved by Brad Jorgensen to approve the first reading of revised Board Policy 708R1 – Bus Service Eligibility Regulation. Duane Horsley
seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Karen, Brad, Duane, Jon, Jennifer Nays: None

I. Second Reading of Policies:

• Policy 303 – Superintendent Qualifications, Recruitment & Appointment
• Policy 413 – Personnel Health and Safety
• Policy 495 – Substitutes (Teachers)
• Policy 208 – Term of Office

It was moved by Duane Horsley to approve the second reading of Board Policy 303 - Superintendent Qualifications, Recruitment & Appointment, 413
– Personnel Health and Safety, 495 – Substitute Teachers, and 208 – Term of Office. Brad Jorgensen seconded the motion. On a roll call vote, the motion
passed as follows:  Ayes: Brad, Duane, Jon, Jennifer, Karen Nays: None

J. 400 Series of Board Policies:
Marty Fonley suggested that as the result of a review from the school attorney the following Board Policies are recommended for deletion and moved to a handbook:

• 433 - Voluntary Retirement
• 467 – Evaluation – Classified Employees
• 468 – Employee Minimum Wage and Overtime Compensation
• 469 – Resignation – Classified Personnel
• 476 – Grievance Procedure
• 485 – Licensed Employee Salary Schedule
• 486 – Placement on Salary Schedule
• 487 – Insurance - Licensed Staff
• 488 – Evaluation Procedure – Licensed Employee

  It was moved by Duane Horsley to table the removal of Board Policies 433 – Voluntary Retirement and 486 – Placement on Salary Schedule and to remove policies 467, 468, 469, 476, 485, 487, and 488 as recommended.  Brad Jorgensen seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Duane, Jon, Jennifer, Karen, Brad Nays: None

K. Driver Education Program for 2019-2020:
1. Contract for Driver’s Education Services:
Marty Fonley presented a proposed contract with Deluxe Driving Academy to have them to provide all drivers education programing. It was moved by Karen Friedlein to approve the contract with Deluxe Driving Academy for driver education services contingent upon our attorney reviewing the contract. Jon Sampson seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Jon, Jennifer, Karen, Duane Nays: None

2. Driver Education Fees:
It was moved by Duane Horsley to approve the increase of the driver education fee from $350 to $375. Jon Sampson seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Jennifer, Karen, Duane, Jon Nays: None

3. Class Credit:
Tammie McKenzie proposed that starting with the graduating class of 2020 driving education class credit will not count on a student’s transcript. Currently only those taking drivers education at the school receive credit for the class.  It was moved by Duane Horsley to remove the half credit hour for
drivers education beginning with the 2020 school year. Jon Sampson seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Karen, Duane, Jon, Jennifer Nays: None

L. MICA Program – Mid-Iowa Community Action:
Tammie McKenzie and Larry Lesle reviewed this program for Carroll Middle School and Carroll High School students. The program would offer lessons in self-esteem, learning strategies, time management, networking, jobs, and money.

M. Appoint Level II Investigator:
Marty Fonley stated that the district’s current Level II investigator has retired. He suggested that the Carroll Police Department be appointed as the
district’s Level II investigator for the 2019-2020 school year.  It was moved by Jon Sampson to appoint the Carroll Police Department as the district’s Level II Investigator. Karen Friedlein seconded the motion.  On a roll call vote, the motion passed as follows:  Ayes: Jon, Jennifer, Karen, Brad, Duane Nays: None

Business Office Report:
A. Carroll High School Gymnasium – Control Room Proposal:
The Board reviewed a proposal by district personnel to create a control room for the high school gymnasium in the small commons. This room would contain all controls for the new video board, Tiger Vision cameras, and gymnasium audio equipment. The district is currently soliciting bids on the installation of walls to create this room. The Board expressed support for the proposed project.

B. Proposal to Replace District-Wide Radio System:
This item was tabled.

C. Sealed Bids on Used Buses:
Marty Fonley reported that only one sealed bid was received on the district’s used buses. That bid was from Mike Huff, a salvage dealer from Blenco,
who offered $501.01 for each bus. There was a minimum bid of $500 stipulated on each vehicle.

It was moved by Duane Horsley to accept the bid from Mike Huff for $501.01 for each bus. Brad Jorgensen seconded the motion. On a roll call
vote, the motion passed as follows:  Ayes: Jennifer, Karen, Brad, Duane, Jon Nays: None

M. Budget Updates:
Gary Bengtson presented various budget updates to the Board.

Correspondence/Announcements/Information:
A. Special Board Meeting – June 27, 2019 at 12:00 p.m.
B. Regular Board Meeting – July 15, 2019
        The Board discussed moving the regular Board meeting for July from July 15, 2019 to July 22, 2019 at 5:30 p.m.

Suggestions for July 22nd Board Meeting:
A. Annual Progress Report:
B. 2018 – 2019 Legislative Priorities
C. Appointment of Board Secretary/Treasurer (Code 279.3)
D. Issue of Warrants Resolution
E. Job Descriptions
F. Other Suggestions

Adjournment:
It was moved by Duane Horsley to adjourn the meeting at 8:13 p.m. Brad Jorgensen seconded the motion. Unanimous approval.