Agenda - 2019.07.22

 TENTATIVE AGENDA                                   (Estimated Times)

NOTE:    1)  Audit of Bills -  Karen please contact Gary to set up a time.

1. CALL MEETING TO ORDER     (5:30 PM)
    

2. APPROVE AGENDA     (5:33 PM)

          A.  Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code).

         B.  Consent Agenda
               1.  Minutes from June 18, 2019, and June 27, 2019 (see enclosed blue)

               2.  Bill Lists

• General Fund, General Fund Bill List #2
• Activity Fund
  

  3. Resignations (see personnel handout)

  4. Field Trips

  5. Items withdrawn from consent agenda

 

3. PUBLIC FORUM    (5:35 PM)

          A.  Anyone may address the Board during this time.  Under Iowa Code, no Board action is possible, however, until an item is listed on the Agenda and posted 24 hours prior to the meeting, except for good cause as allowed under Iowa Code.

 

4. DONATIONS    (5:40 PM)

    

5. PERSONNEL REPORT                                                                           (5:40 PM)

          A.  Approvals for Employment - See Personnel Handout

 

6. ADMINISTRATIVE REPORT    (5:45 PM)

          A.  North Central Consortium Agreement for 2019-2020

          B.  St. Anthony athletic training agreement

          C.  Starting and Substitute Pay for 2019-2020

          D.  IASB 2019 Legislative Priorities

          E.  Board Policy Revision - 

                1.  2nd reading of policy 538R1 Co-Curricular Activities and Competitions

               First Reading of the following policies:

               1.  210 Board of Directors’ Conflict of Interest

               2.  501R3 Attendance Center Assignment (New)

               3.  508 Graduation Requirements

               4.  609 Special Education

               5.  617 Basic Instruction Program

 

7.  BUSINESS OFFICE REPORT    (6:00 PM)

     A.  Appointment of Board Secretary/Treasurer (Code 279.3) - Oath of Office

     B.  Resolution for Issue of Warrants 2019 - 2020

     C.  Bank Depositories Resolution for 2019 - 2020

     D.  Parks and Rec member: City of Carroll

     E.  Tire Bids

     F.  Copier Bids

     G.  Sound System Bids

     H.  CHS Commons Wall Bids

      I.  Radio System Bids

      J.  Preschool Agreement with Kuemper

     K.  Capital Outlay

           A.  Adams Street Parking/Crosswalk Project

          B.  Sidewalk replacement from Adams gym to the north end of the north/south sidewalk.

     L.  Budget Updates

• FY 19 Voted PPEL and Actual Expenses and Revenues
• FY 19 PPEL, and Actual Expenses and Revenues
• FY 19 Sales Tax Fund   

 

8.  CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION    (6:25 PM)

     A.  August 14th, 15th, 16th - New Teachers Report 

     B.  August 19th - All Staff Report 

     C.  August 19th - August Board Meeting 

     D.  August 23rd - First Day of School with Students 

 

9.  SUGGESTIONS FOR AUGUST 19, 2019 BOARD MEETING    (6:30 PM)

     A.  Appointments for the 2019 - 2020 school year

     B.  Other Suggestions

 

10.  ADJOURNMENT    (6:45 PM)

 

ADDENDUM TO THE JULY 22, 2019 BOARD AGENDA

AGENDA ITEM #2    APPROVE AGENDA

    B.4.  Field Trip - This is after-the-fact.  Ms. Samantha Clasen and six members of the dance team attended the Just for Kix camp in Storm Lake July 13th through 16th.  They left on Saturday, July 13th and returned on Tuesday, July 16th. Ms. Clasen drove the members of the dance team.

 

AGENDA ITEM #3    PUBLIC FORUM

A.    Public Forum - As of July 12, 2019, no one has contacted the district office to address the Board.

 

AGENDA ITEM #4    DONATIONS

1.  

 

AGENDA ITEM #5    PERSONNEL REPORT

1. Approvals for Employment - See Personnel Handout

 

AGENDA ITEM #6    ADMINISTRATIVE REPORT

A.North Central Consortium Agreement for 2019-2020 - The board will consider entering into an Agreement for services at the North Central Consortium (Manson Northwest Webster School)

B. St. Anthony athletic training agreement

C. Starting and Substitute Pay for 2019-2020

D. IASB 2019 Legislative Priorities

E. Board Policy Revision - The board will consider approving the 2nd reading of policy 538R1- Co-Curricular Activities and Competitions

First Reading of the following policies:  The board will consider revisions to the following policies:

1. 210 Board of Directors’ Conflict of Interest

2. 501R3 Attendance Center Assignment (New)

3. 508 Graduation Requirements

4. 609 Special Education

5. 617 Basic Instruction Program

 

AGENDA ITEM #7    BUSINESS OFFICE REPORT

A.  Appointment of Board Secretary/Treasurer (Code 279.3) - Gary Bengtson will be recommended to serve as the Board Secretary-Treasurer for the 2019 -2020 school year and take the following oath:  

• "Do you solemnly swear that you will support the Constitution of the United States and the Constitution of the State of Iowa and that you will faithfully and impartially to the best of your ability discharge the duties of the office of secretary-treasurer in the Carroll Community School District as now or hereafter required by law?"

B.  Resolution for Issue of Warrants 2019 - 2020 - The following is a resolution authorizing payment of certain warrants when the Board is not in session.  The auditor recommends that the Board approve this resolution annually: 

• The Board of Directors of the Carroll Community School District hereby authorizes the Board secretary to issue warrants when the board is not in session for the payment of utilities, freight, drayage, express postage, salaries, state and federal taxes, FICA, IPERS, CEA dues, CESA dues, employee annuities, United Way contributions, health insurance premiums, Carroll Recreation Center Dues, advance transportation expenses, registration fees and related costs, court-ordered garnishments, and previously approved contracted expenses.

C.  Bank Depositories for 2019 - 2020 - As required in Board Policy 810, the approval of a financial institution as a depository shall be written resolution or order which shall be entered or recorded in minutes of the approved, and specify the maximum amount which may be kept on deposit in each depository.  

D.  Parks and Rec member: City of Carroll

E.  Tire Bids:  The board will review the results of the tire bids that were opened July 12, 2019.

F.   Copier Bids: Gary Bengtson will present information on copier bids

G.  Sound System Bids

H.  CHS Commons Wall Bids

I.    Radio System Bids

J.    Preschool Agreement with Kuemper: The Board will consider entering into an agreement     with Kuemper for four year old preschool for 2019-2020.

K.   Capital Outlay

      A.   Adams Street Parking/Crosswalk Project - information will be presented regarding eliminating the south crosswalk and adding parking spaces to the east side of Adams street between the existing parking and the receiving (loading dock) driveway.  The Carroll City council has given permission to proceed with renovation plans.

     B.  Plan to replace sidewalk from the Adams gym doors to the north sidewalk next to the fire lane.  The sidewalk is currently not ADA compliant.
Keith Nelson Builders submitted a bid for $33,000.   WCI was contacted but said due to time constraints they would not be submitting a bid.

 

L. Budget Updates - Several budget reports will be shared with the board. 

• FY 19 Voted PPEL and Actual Expenses and Revenue
• FY 19 PPEL, and Actual Expenses and Revenues
• FY 19 Sales Tax Fund

 

AGENDA ITEM #8    C/A/I

A.  August 14th, 15th, 16th - New Teachers Report 

B.  August 17th - All Staff Report 

C.  August 19th- August Board Meeting 

D.  August 23rd - First Day of School with Students