408.1R1 - Credit Card Use Regulations

STAFF PERSONNEL

Series 400 Policy Title: Credit Card Use Regulation

Code No.: 408.1 R1

 

Credit cards used for online purchases, expenses for professional development meetings, conferences and conventions, and other expenses required by employees and the board in the performance of their duties shall be in the possession and control of the Accounts Payable Department.

 

Cards will be distributed to employees only when a specific need arises. A specific need shall include, but not limited to, online purchases, expenses for professional development meetings, conferences and conventions, and other expenses required by employees and the board in the performance of their duties.

 

Expenses shall be limited to the guidelines set forth in Policy 407. Expenses exceeding the limits of Policy 407 shall be the personal responsibility of the cardholder, unless pre-approved by the superintendent or designee. Cards shall be returned to the Accounts Payable Department with a detailed credit card receipt immediately upon completion of use.

 

Employees using the school district credit card are required to sign the credit card out and initial when the credit card is returned to the Accounts Payable Department. In addition, employees and officers using the school district credit card must submit a detailed receipt in addition to a credit card receipt indicating the date and amount for each claim.

 

 

Date of Adoption/Revision:

June 2017

January 2021