408 - Credit Card for Fuel

STAFF  PERSONNEL

 

Series 400

 

Policy Title: Credit Card for Fuel Code No.: 408

 

Employees may use the fuel credit cards for the actual and necessary expenses incurred in the performance of work-related duties. Actual and necessary expenses incurred in the performance of work-related duties are limited to fuel for the school district transportation vehicles used for transporting students to and from school and for school district-sponsored events, professional development of the board and employees, and other expenses required by employees and the board in the performance of their duties.

 

Employees and officers using the fuel credit card are required to sign the credit card out and initial when the credit card is returned. In addition, employees and officers using the fuel credit card must submit a detailed receipt in addition to a credit card receipt indicating the date and amount for each claim.

 

The transportation director shall maintain the fuel credit cards for fueling the school district transportation vehicles in accordance with board policy.

 

It is the responsibility of the superintendent and/or designee to determine whether the fuel credit card use is for appropriate school district business. It is the responsibility of the board to determine through the audit and approval process of the board whether the fuel credit card use by the superintendent and/or designee and the board is for appropriate school district business.

 

 

Date of Adoption/Revision:

June 2002

June 2004

July 2007

August 2013

June 2017

January 2021