BUSINESS PROCEDURES

Series 800

Policy Title: Financial Records Code No.: 826

Financial records of the school district are maintained in accordance with generally accepted accounting principles (GAAP) as required or modified by law. School district monies are received and expended from the appropriate fund and/or account. The funds and accounts of the school district will include, but not be limited to:

Governmental Fund Type:

 

General Fund  - This fund is the chief operating fund of the district. It is used to account for all financial resources except those accounted for and reported in another fund.

 

Special Revenue Fund - These funds account for the proceeds of specific revenue sources other than trusts or major capital projects, that are legally restricted or committed to expenditure for specified purposes other than debt service or capital projects.   

            Management Levy Fund

            Public Education and Recreation Levy Fund (PERL)

            Student activity Fund

 

Capital Projects Fund - These funds are used to account for financial resources to acquire or construct major capital facilities or other capital assets (other than those of proprietary funds and trust funds) and to account for revenues from SAVE.

            Physical Plant and Equipment Levy Fund (PPEL)

            Secure and Advanced Vision for Education (SAVE)

 

Debt Service Fund – This fund is used to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest.  

 

Proprietary Fund Type – These funds account for operations of the school district operated similar to private business for which a fee is charged to external users for goods or services, or they account for the costs of providing goods and services provided by one department to other departments on a cost reimbursement basis.  

 

            Enterprise Fund

            School Nutrition Fund

            Child Care Fund

            Internal Service Fund

            Community Education

                          Preschool (nonvoluntary, state)

                          Partial Self-Funded Plan Fund

 

 

 

 

Fiduciary Funds -These funds are used to account for monies or assets held by the school district on behalf of, or in trust for, another entity.   

            Trust

      Expendable Trust Funds

      Nonexpendable Trust Funds

            Pension Trust Funds

            Custodial Funds 

Non-Fiduciary Scholarship Fund
 

Account Groups- The groups are the accounting records for capital assets and long-term debt.

            General capital assets account group

            General long-term debt account group

The board may establish other funds in accordance with generally accepted accounting principles and may certify other taxes to be levied for the funds as provided by state law. The status of each fund must be included in the annual report.

It is the responsibility of the superintendent in conjunction with the school business official to implement this policy and bring necessary changes in the maintenance of the school district's financial records to the attention of the board.

Date of Adoption/Review/Revision:

August 2013

September 2016

February 2021

July 2022

  February 2024