815 - Approval of Payment for Goods and Services
815 - Approval of Payment for Goods and ServicesBUSINESS PROCEDURES
Series 800
Policy Title: Payment for Goods and Services
Code No.: 815
The board authorizes the issuance payment of claims against the school district for goods and services. The board will allow the payment after the goods and services have been received and accepted in compliance with board policy.
The board authorizes the board secretary, upon approval of the superintendent, to issue payment for verified bills, for reasonable and necessary expenses, when the board is not in session. The board secretary will examine the claims and verify bills. The board will approve the bills at its next regular meeting.
The secretary will determine to the secretary's satisfaction that the claims presented to the board are in order and are legitimate expenses of the school district. It is the responsibility of the secretary to bring claims to the board.
It is the responsibility of the superintendent to develop the administrative regulations regarding this policy.
Date of Adoption/Review/Revision:
August 11, 1980
August 21, 1990
April 1992
August 1992
August 1995
June 1998
June 2001
June 2004
July 2007
July 2010
August 2013
September 2016
June 2022
815.1 - Suspension and Debarment of Vendors and Contractors Procedures
815.1 - Suspension and Debarment of Vendors and Contractors Procedures
BUSINESS PROCEDURES
Series 800
Policy Title: Suspension and Debarment of Vendors and Contractors Procedure
Code No.: 815.1
In connection with transactions subject to federal suspension and debarment requirements, the district is generally prohibited from entering into transactions with parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs or activities.
When soliciting bids or otherwise preparing to enter into such a transaction, the superintendent or designee will use at least one of the following verification methods to ensure that any parties to the transaction are not suspended or debarred prior to committing to any sub-award, purchase, or contract:
- Obtaining a certification of a party’s compliance with the federal suspension and debarment requirements in connection with any application, bid, or proposal;
- Requiring compliance with the federal suspension and debarment requirements as an express condition of any sub-award, purchase, or contract in question; or
- Prior to committing to any sub-award, purchase, or contract, check the online Federal System for Award Management at https://sam.gov/portal/SAM/##11 to determine whether the relevant party is subject to any suspension or debarment restrictions.
Date of Adoption/Revision:
February 2021