638 - Field Trips and Excursions
638 - Field Trips and ExcursionsClasses shall be permitted to make such trips and excursions as deemed to be a worthwhile contribution to the students' education.
School buses may be used for these trips when it does not interfere with regularly scheduled use of the buses.
Field trips and excursions may be made out of town under the following conditions:
- Field trips taken outside a 200-mile radius of Carroll or involving an overnight stay must be approved by the board at a regular meeting prior to the date of the trip. These requests should be submitted to the principal and/or designee 30 days in advance in order to be approved by the board at a regular meeting. An exception to this is when a group qualifies for a competitive event between regularly scheduled board meetings. In these cases, administrative approval as outlined in number 2 of this policy shall be followed.
- All other field trips must receive administrative approval at least one week before the date of the trips, and the total annual expenditures for such trips must not exceed the budgeted amounts established by the administration. The one week timeline may be waived by the administration when necessary.
- A faculty member must accompany the students from time of departure to time of return. If a school bus is used for transportation, the faculty member(s) must be on the bus with the students. For the purpose of supervision there shall be one faculty member or chaperone seated behind all students.
- School vehicles will be used when possible.
- Seat belts and shoulder straps will be required as stated by law.
Date of Approval/Revision:
March 10, 1986
August, 8, 1988
August 1992
August 1993
August 1995
August 1996
August 1998
August 1999
June 2002
June 2005
June 2008
November 2011
September 2017
638R1 - Off-Campus Emergency Procedures
638R1 - Off-Campus Emergency ProceduresThe field trip sponsor or head coach will be responsible for making off-campus arrangements in emergency situations for injured or sick students. Head coaches may delegate responsibility for handling emergencies at the off-campus activity. This may be done by filling out the proper form and filing it with the principal and/or designee at the start of the season.
Sponsors or head coaches with student emergencies at activities where ambulance service is readily available may have to consider an on-the-scene judgment for the use of such a vehicle. If this is the case the sponsor/coach's decision will be final. The parent/guardian or legal custodian of the student will be responsible for the ambulance service billing and any attending physician fees.
In cases that are less severe or where no ambulance service is available the following means of transportation should be considered. If the only vehicle available for transportation is the school bus, the bus should be used. There may be a school van at the activity, which could be used if appropriate. It is impossible to have a separate vehicle for an emergency at every off-campus activity (public and non-public). If the situation is such that the bus cannot be used and other school vehicles are not available, transportation arrangements may be made with a willing parent or coach. If none of the above is possible, a telephone call to the appropriate school administrator to contact the parents/guardians or legal custodian or send a special vehicle (or van) to the site of the activity is in order.
It shall be the responsibility of the sponsor or head coach to fill out an accident report form of the student injury and return it to the principal's office by the end of the first working day following their return to school.
Date of Adoption/Revision:
September 12, 1988
July 1993
August 1996
June 1999
June 2002
June 2005
June 2008
November 2011
September 2017